Peachtree- Reports

Open peachtree and click on the reports as shown in the image:

Now click on the first option “accounts receivable”, after clicking on accounts receivable the following window will open:

As you can see, there are two options:

·        Report Area.

·        Report List.

Click on the “customer ledgers” on the left side menu as shown in the image below:

When you click on the customer ledgers the following window will open:

This window will show you reports of customer ledgers. If you want to see any information or report about your customers then you can get information from this option.

Now go to the next option “general ledger” as shown in the image:

Now click on the “general ledger on left side menu, as shown in the image below:

When you click on “general ledger” the following window will open:

This window provides you the detail of all general ledgers.

Now click on the “options” menu of “general ledger”’ window, as shown in the image:

When you click on the options the following window will open:

In this window, the first option is “report order” you can change the report order as you want by using this option.

The next option is “filter range”, there are four columns in filter range:

·        Filter

·        Type

·        From

·        To

You can change the visibility of reports as you want by using these options. In the “type” column, you can select the following options:

·        All

·        Range

·        Equal to

·        Not equal to

If you select “all” then all the ledgers reports will open.

If you select “range”, then write the account no in “from” and “to” option.

And click on “ok”.

If you want to convert your ledgers or other files into excel format then there is an option of “excel” on the menu bar of “general ledger”, as shown in the image:

When you click on “excel” the following window will open:

Now click “ok” and your file will move on “excel” format.

The next option is “design”, if you want to change the font size and design of the font the use this option. Go to the menu on the “general ledger”, and click on the “design” as shown in the image:

When you click on “design”, following window will appear:

Now right click on the first “text-header” option and select “font” option, the following window will open:

Change the design and size of font as you want and click “ok”.

                  Peachtree-Global

Option global is used to maintain the following settings:

·       Accounting

·       General

·       Peachtree partners

·       Spelling

First of all go to the options and select “global” as shown in the image:

After clicking on “global” the following window will open:

As there are four tabs, “Accounting”, “General”, “Peachtree partners”, “Spelling”.

Now the “accounting” tab is open and the first option is “Decimal Entry” it is used to manage the decimal amounts.

We can select either one of them options that are:

·       Automatic

·       Manual

Number of decimal places means that the number which we select here, the decimal will place after that number. These are from 1 to 5.

The next option is hide General Ledger Accounts.

There are three types of accounts as you can see in the above image:

·       Accounts receivable

·       Accounts payable

·       Payroll entry

If you click on the check box of any account the account will disappear from the places where they exist.

The last option in “Accounting” tab is “other options”.

The next tab is “General” tab, as you can see in the image:

This window contains the following options:

·       Improve performance:

There are two option in “improve performance”, click on check box of any one option which you want to select.

·       Line item entry display:

·       Smart data entry:

·       Color schemes:

 

Now click on the next tab “peahtree partners”, the folloeing window will open:

This window is for “security level”.

There are three radio buttons in the above window.

Click on any one option which you want to select for your peachtree security.

And click on “ok”.

      The last tab is "spelling".
     you can enable the spell check options by clicking on the check
     box.
     And click on "ok".

 

How to maintain general journal entries in peachtree software?

General journal is used for recording “Adjustind entries” and “Closing entries” in peachtree.

First of all go to the task menu and click on “General Journal Entry”, as shown in the image:

After clicking on general journal entry the following window will open:

This window contains the following:

·       Date

·       Reference

·       GL Account

·       Description

·       Debit

·       Credit

1.   First of all you have to enter the date of transaction you are recording here.

2.   Then give the reference number.

3.   Select the “GL Account” related to the transaction.

4.   Write the description of transaction.

5.   Write amount in “Debit” and “Credit” column.

And click on “save”.

How to make receipts?

                                    RECEIPTS

Open peachtree, go to the task and click on “Receipts”, as shown in the image:

After clicking on receipts, the following window will open:

·       Select customer ID,

·       Enter reference no.

·       Enter receipt no.

·       Write the date of receipt.

·       Mention receipt amount.

·       Select payment method.

When you select customer ID, “Apply to Invoices” tab will open, as you will see in the image:

·       Enter the invoice no.

·       Mention the due date of receipts.

·       Enter amount due.

·       Write description of the receipt.

·       Enter the amount of discount.

·       Enter amount paid, and click on the checkbox.

And click on “save”.

How to make sales/invoicing?

  

                                            SALES/INVOICING

Open peachtree, click on the task and then select sales invoicing as shown in the image:

After clicking on “sales/invoicing” the following window will open:

Select the customer ID in the given field:

Enter the date and invoice no.

When you select the customer ID, the tab changes from “Apply to Sales” to “Apply Sales Order No.” as shown in the image:

Now enter the item, remaining items, description, unit price, and amount of items to be invoiced.

And click on “save”.

If there is transaction of direct sales, open “Apply to Sales” tab, as shown in the image:

·       Enter customer ID to whom you are selling items.

·       Enter the date of making sales.

·       Enter invoice no.

·       Mention quantity, item, description, unit price & amount of the goods sold.

And click on “save”.

                                                           ASSEMBLIES

Open peachtree and go the task menu, then click on “Assemblies”, as you will see in the following image:

After clicking on assemblies the following window will appear:

To maintain assemblies, you have to enter the following required information:

·        Item ID

·        Name

·        Enter the date on which you are maintaining assemblies

·        Enter quantity on hand

·        Write quantity you want to assemble in “Quantity to Build”

·        Enter new quantity

And click on “save”

How to maintain credit memos?

       

open peachtree software and click on task button, then select “credit memos” as shown in the image:

When you click on credit memos the following window will appear:

Here, first you have to enter customer ID who is returning the goods,

Then enter date and credit no. as shown in the image:

In this section (Apply to Invoice no.), you have to enter

·        Item

·        Quantity

·        Goods returned

·        Description

·        Unit price

·        Amount

After entering all the required information, click on save button.

Sales quotation and sales order:

Open the peachtree and click on “tasks”, select “quotes/sales orders” as shown in the image:

Click on “quotes”, after clicking the following window will appear:

·        First you have to enter the “customer ID”.

·        Enter the date.

·        Enter Good thru date, good thru date means the last date of sending goods.

·        Enter Quote no.

·        Enter quantity; item, description and unit price of the goods and click on “save”.

After making sales quotation, go to the task and click on sales order as shown in the image:

After clicking on “sales order” the following window will appear:

When you receive an order, record that order in “sales order”.

Select customer from which you received order by clicking on lookup button. After selecting customer ID, enter the date of receiving order and date on which the goods to be shipped. Now enter the serial no.

Write the quantity, item, description and unit price of the goods to be shipped and click on “save”.

Convert quotation into sales order:

Go to the quotes:

The following window will open when you click on “quotes”

Now click on “open” to open already existing sales quotation which you want to convert, as shown in the image:

When you click on “open” an existing sales quotation will open as shown in the image:

Now open this quotation, the following window will appear:

Now change the date and click on convert button, you will see the following window after clicking on “convert”:

Select sales order and enter the serial no and press “OK”. Now the sales quotation is converted into sales order.