How to maintain  vendors in peachtree software?

Go to the maintain menu and click on the vendors, as shown in the picture:

When you click on the vendors the following window will appear:

You have to write the “vendor ID” and “name” of the vendor.

Here, in this picture there is “general” option, in this you have to write the general information of vendor that are required.

The next option is “purchase defaults”, when you click on this option the following window will appear:

In purchase default you have to write the “purchase acct.” of the vendor and “tax id” if any.

The next option is custom fields, when you click on this option the following window will appear:

Custom fields mean other information. You can add other information of the vendor. You can also change the information by using this option.

The next option is “history”, when you click on this option the following window will appear:

Here you can see the history of all transaction after occurring.

Now go to the next option for vendors default:

When you click on the vendor the following window will appear:

Here you can see the “payment terms”, there are following standard terms to set the payment terms of vendor.

The next option is account aging, when you click on this option the following window will appear:

You can set the account aging by any of the two given methods.

·         Invoice date.

·         Due date.

There are following aging categories through which you can categorize your vendors. You can also change the aging categories as you want it.

The next option is custom field, in this option you can add other information of vendor, when you click on this option the following window will appear:

How to maintain chart of accounts?

Go to the main menu and select “maintain” and then go to the chart of accounts as shown in the image:

When you click on the chart of accounts the following window will appear:

There are following spaces in which you have to provide information. You have to mention account ID and description. Then provide the account type which is most important.

You can save the following account types in the software, so, that when you click on the arrow infront of the account type the following account types will display, as shown in the image:

By clicking on this, you can select a particular account type from the accounts you already saved in the software.

After giving all the required information, click on the “save” button, as shown in the image”

 There are following options in this menu bar:

·         If you want to save the account, click on the “save” button.

·         To delete an account click on the “delete” button.

·         If you want to change the “account ID”, click on the “change ID” button, when you click on the “change ID” button the following window will appear:

Here you have to entre the current account ID and then entre “new account ID”. After providing the information, click on “ok” button the new account ID will save.

After that click on the “beginning balances”, when you click on the beginning balances the following window will appear:

Here you will select the beginning period on which you will start the transactions.

After selecting the beginning balances from the given list, click on the “ok” button, it will save in this software as the beginning balance.

How to maintain default information of customer on  Peachtree?


Go to the main menu of Peachtree, and click on the maintain menu and then select default information as you will see in the image:

 
Now select the customers, the following window will open when you click on the customer:

 

Now go to the first option “payment terms”, there you will see the following standard terms:
• C.O.D, it means cash on delivery.
• If you receive the cash exact on delivery then select this option.
• The next option is “prepaid”, if you received the advance payment then selects this option.
• Next option is “due in number of days” when you click on this option the following options will appear as shown in the picture:

 

There are following options for due in number of days,
Net due in: here you will write the due time for payment.
Discount in: here you will write the days, and if customer will make payment within these days you will give him discount otherwise not. You may leave this option.
Discount: rate of discount is mention in this box.
Credit limit: here you will mention the credit limit, if the amount of credit exceeds you will receive a warning message.

• The next standard term is due on day of next month, if you  want to due the amount on any day of next month then select this option and mention the day on which you want to receive the amount, as you will see in the image:

 

• The next standard term is due at end of month, if you want to receive the amount at the end of a particular month in which you are making sales then select this option.

The next option is account aging, when you click on this option the following window will appear:

Account aging means making provision for bad debts.
• If you want to aging accounts by invoice date, then select “invoice date”.
• If you want to aging accounts by due date, then select the option “due date”.

The next option is custom fields, when you click on this option the following window will appear:

In the custom fields there are following information and you can make them enable or disable by clicking on box.

The next option is “finance charges” , when you click on this option the following window will appear:

There are following options in this window:
• Charge finance charges: if you want to charge finance charges then click on box and make it enable.
• On invoices: here you will mention the grace days.
• Days overdue, upto: here you will write the amount on which you are charging interest.
• Annual interest rate: here the annual interest rate will mention.
• On balances above that: if the balances exceed then you will mention the rate of interest in this box.
• Minimum finance charge: here you will write the minimum interest rate.
• Charge interest on financecharge: if the customer does not pay interest charges and you want to recharge interest on the total sum, then click on this option.